  RULES TOOLS STEPS TIPS The Employer's Guide: TOOLS  As an employer doing business in San Francisco, you have the overall responsibility for implementing the requirements of the new ordinance. Your managers and employees will have to work through requests for flexible and predictable schedules within the framework you set. And the tools they use will play a major role in setting the tone and outcomes of the process. Throughout this guide we describe two approaches to implementing the FFWO: 
The first (“Compliant Approach”) explains
the minimum needed to process a schedule
change
The second (“Collaborative Approach”) meets
the FFWO minimum and strengthens outcomesAll covered employers must implement FFWO. On a voluntary basis, they can choose the more inclusive and mutually beneficial approach outlined in the second track.  FFWO COMPLIANT APPROACH The FFWO requires that several communications be in writing. Only one template or form is provided, and it is both optional and minimal. You can designate use of a form or informal proposal. What parts of the process must be in writing? ► Employee schedule request Change being
requested Date and
duration of request Caregiving
reason► Manager approval or denial If denied,
business reason must be indicated► Employee can appeal a denial and the process is repeated The city provides the following sample request form that can be downloaded below.   FULLY COLLABORATIVE APPROACH With the collaborative approach you can ask employees to consider the business in any proposal. This means looking for advantages to the business as well as to the employee – and addressing the negative impacts on the organization that might lead a manager to say “no” to a request. The sample FlexWise™ form below can be downloaded and used if you choose. If you choose to use the FlexWise™ form, please contact us to request companion manager review and manager response forms.   Copyright ©2014 Rupert & Company
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